In order to stimulate new and growing businesses the Spanish government has decided to implement electronic invoicing via the FACe system.
Find out below what the regulations are for sending an receiving Spanish e-invoices and how you can get started right away.
E-invoicing in Spain is mandatory for businesses who need to send invoices to and receive from local, regional and central governments.
The obligation applies to suppliers who need to send invoices above € 5.000 to the government.
B2G (Business-to-Government- e-invoicing has been mandatory since 2017.
For B2B (Business-to-Business) e-invoicing a decree was established in February 2024 to mandate exclusive e-invoicing for for businesses. However, there is no set date yet to make it mandatory.
Electronic invoices in Spain need to be sent in the Facturae format, a type of XML file that contains an eSignature. All B2G e-invoices must be sent through FACe, the free entry point from the government.
Spanish companies can use the separate FACeB2B platform to exchange e-invoices.
You can upload and manage your invoices directly in FACe or you can use an access point such as Billit. This way, you can create and send invoices in the right format in just minutes and safely receive invoices from the Spanish government.
Creating a Billit account and sending your first e-invoice only takes a few minutes.
If you want to send or receive e-invoices from Spain, you need to connect with the FACe platform directly, or via an access point such as Billit.
Follow the steps below to register on Billit and send your first invoice.
In order to send your first Spanish invoice, you need to connect to FACe.
If you need to send an invoice to the Spanish government you will need to include 3 additional fields as well:
In the 'Customers' menu on the left click on 'Additional fields' and add the fields above. Read more about adding extra fields in this help article.
You can find the details for these fields in the Spanish Directory of Organisations as well. If you are unsure about which department details to use, please check this with your contact person.
Billit takes care of your connection with FACe. In just a few steps, you can link the integration.
Your invoices are automatically converted in the required Facturae format. That means you don't have to retype anything and all your invoices will meet the required standard as soon as you create them.
The identity of everyone affiliated with the network is verified, so you can be sure that the invoices you receive are genuine, and you avoid invoice fraud.
The invoices you send through the network are completely digital, so you can process them automatically in your invoicing software.
Create your invoice and send it immediately via FACe. Combined with automatic processing, this will save a lot of time.
There are many kinds of identifiers you will need to send invoices to Romania. Find out the difference between each option below.
| Type | Description | Example |
|---|---|---|
| NIF (Număr de identificare fiscală) | This is the tax identification number for Romanian companies. It consists of 8 numerical digits. | 12345678 |
| VAT | The code indicates whether Romanian companies are liable to VAT. This is the same 8-digit number as the NIF, preceded by 'RO'. | RO12345678 |
| GLN | Stands for Global Location Number. It is used by companies to identify their locations, such as legal entities, functions and physical or digital locations. You can request a GLN number with GS1. | 5488888010598 |
